Planning activities without constant smartphone dependency
When organising a group activity in Diest, such as an Urban Hunt or a round of Citygolf, the constant presence of smartphones can sometimes unintentionally disrupt interaction. While digital tools are often convenient for navigation or instructions, a focus on physical materials can stimulate group dynamics in a different way. It is possible to plan an event where attention remains with fellow guests instead of on a screen.
Finding the digital balance
A common challenge for organisers is preventing participants from looking only at their devices during an activity. For certain outdoor activities in the city, a smartphone can serve as a guide, but this can also lead to fragmented attention. You may wish to enquire with the external provider whether alternatives to digital navigation are available.
By asking in advance about the availability of paper maps or physical instructions, you create an environment where the group looks more at one another. This does not mean that digital tools are forbidden, but it offers an option for those who prefer to observe the surroundings without constant notifications.
Logistics regarding instructions and access
When you choose an activity that visits locations throughout the city, access to information is crucial. Instead of having every participant search for an individual code on a screen, you could ask if the provider works with shared materials. Consider one central instruction card per team or a physical dossier describing the route.
This can lower the cognitive pressure for individual participants, as they do not constantly need to unlock a device to understand the next step. It is advisable to verify with the external partner which materials they offer as standard and whether additional support is possible for groups that are less digitally proficient.
Shared resources for team spirit
The use of shared tools can be an interesting way to stimulate cooperation. Instead of everyone using their own smartphone for a task, a team could, for example, work with a single physical object or a shared map. This encourages the group to communicate verbally about their progress.
A hypothetical example of such an approach could be a scenario where a team must solve a physical puzzle using a paper map of Diest. In this example, the smartphone is merely an optional backup, while the core of the activity revolves around the collective interpretation of the physical instructions.
Preparation for the organiser
To prevent confusion during the activity, a targeted enquiry with the provider is essential. You can draw up a list of questions regarding the necessary tools. This helps you to manage the expectations of your guests or colleagues correctly in advance.
You may use the following questions as a guide for your contact with the external provider: Are there paper alternatives for digital instructions? Are access codes provided physically or only via an app? Is there the possibility to work with shared materials per team? This helps you make a choice that aligns with the desired atmosphere of your event.
Checklist for screen-free planning
- Ask the provider about the availability of physical maps or instructions.
- Verify if access codes can be shared in a simple, non-digital manner.
- Discuss whether there are materials that can be shared per team.
- Inquire about options for groups that wish to be less dependent on a smartphone.
Put your plans into action
Would you like to discuss the possibilities for a business meeting or teambuilding in Diest? Please contact us via our enquiry page.Availability, the full price and arrangements are confirmed before you agree. A request does not reserve a hotel room or function room.