Meetings

Combining a meeting and team building in Diest

Prins Van Oranje editorial teamPublished on 28 October 20263 min read

A morning around the table with colleagues, followed by an activity together: that is one way to spend a working day in Diest. The programme is stronger when the meeting and activity support the same aim. This guide helps you structure the day, assign responsibilities and prepare your enquiry for Prins Van Oranje.

Prins Zaal with tables and chairs arranged for a meeting

Choose one aim for the whole day

Are you starting a project, getting to know new colleagues or discussing how you work together? Write down the aim in one sentence before comparing venues and activities. A project launch might focus on roles and decisions, for example, while a new team might focus on introductions and expectations.

Then make it clear how each part contributes. A short work discussion could end with two questions for participants to explore further during a shared task. Finish the day with a specific agreement about work. An enjoyable programme does not need to become one continuous meeting.

Plan travel as a separate part of the day

Prins Van Oranje is on Halensebaan. An activity in the town centre or with an external provider will therefore not necessarily take place at your meeting venue. Ask for the activity’s starting and finishing points and plan transport for the whole group.

When preparing your own itinerary, allow time for coats, toilet breaks and getting everyone together again. Agree on one contact person to check that everyone is accounted for. If people are travelling in separate cars, a shared destination address is more useful than just a departure time.

Coordinate the room, breaks and activity

For the meeting, note how many participants will attend and the room layout you need. Prins Van Oranje’s current business meeting packages start from nine people. Also discuss your presentation materials and the connections you will actually use; a room with equipment still calls for preparation.

Compare your preferred catering breaks with the activity schedule. If you are leaving after lunch, keep the meal outside the time set aside for departure. If the group will return later, first ask what welcome arrangements or catering are possible. LA BRAVA’s public restaurant hours do not automatically form part of your business programme.

Keep confirmations clearly separate

Ask the hotel to confirm the room and any catering separately. Discuss the activity directly with the relevant provider, unless you have expressly agreed on another approach. A mention on a tourism website or in this blog does not imply a partnership or an included package.

Then bring the agreed numbers, times, contacts and conditions together in one programme. Check who needs to be notified of changes in participant numbers and what happens in bad weather. Your team will then know whom to call if something changes.

Finish with a short review

Set aside a quiet moment at the end to reflect together. You might ask which approach worked during the task and how it could help in day-to-day teamwork. Give participants room to describe different experiences too.

Note one or two follow-up actions, with a person responsible and a time to revisit them. Send participants the programme beforehand and the agreed actions afterwards. This keeps the meeting and team building connected in a practical way, without turning every activity into a formal evaluation.