Your wedding in Diest: from enquiry to running order
A wedding celebration often begins with a date and a guest list. Then come the questions that really shape the day: who arrives when, which moments would you like to keep at the same venue, and where will guests travelling from further away stay? This step-by-step guide helps you prepare a focused wedding enquiry for Prins Van Oranje.
Describe which parts of the day you want to arrange
First list the parts you would like to hold at the venue: a welcome, meal, reception or another part of the celebration. Note the expected guest numbers and the atmosphere you would like for each. Different people may join you during the day from those attending later.
Any ceremony, dancing, time outdoors or late finish you would like always needs separate discussion. A listing as a celebration venue does not imply automatic permission or availability for all these elements. Describe your ideas in the enquiry so that the venue can explain which arrangements are possible.
Plan guest attendance for each part of the day
Divide your guest list into groups with the same arrival and departure times. Consider day guests, guests attending a specific part and those staying overnight. This lets you give numbers for each part of the programme without repeatedly sharing the full list of names.
Ask guests to share practical requirements in good time. These might concern a high chair, mobility or a dietary requirement. Then discuss what is feasible with the venue and caterer and how to submit the final details. Share personal information only with those who need it to organise the event.
Give suppliers the same running order
Note not only the start time for guests but also when suppliers need to arrive, set up and leave. Ask about arrangements for decorations, sound, positioning equipment and collection afterwards. A photographer, musician and decorator may need the same space at different times.
Create one version of the running order with clear contacts. Ask which arrangements need written confirmation and which changes need prior agreement. Also discuss the space needed for a presentation or music, for example; do not assume which technical facilities are available.
Include hotel rooms separately in the enquiry
Guests travelling a longer distance may need an overnight stay. First gather an expected number of rooms and nights. Ask the venue to explain which rooms are available and how bookings, payment and any changes will be handled.
A wedding enquiry does not reserve rooms. Also ask how the celebration programme fits the usual hotel arrangements, such as arrival and departure. Agree whether guests will book themselves or submit their requirements through one organiser; finalise this only once the process has been confirmed.
Turn the proposal into a final programme
Compare the proposal with your overview of the day’s events, guests and suppliers. Check what is included, which elements remain subject to request and when numbers must be final. Take time to read the applicable payment and change conditions before confirming.
At Prins Van Oranje, use the separate wedding enquiry for this. Include your date, outline timeline, numbers and main requirements. Keep confirmed arrangements with the running order and send those involved only the part they need. This keeps the preparations manageable.
Your practical checklist
- The preferred parts of the celebration and guest numbers are listed for each stage.
- Suppliers know the confirmed set-up and departure times.
- Rooms and the booking process are arranged separately.
- The proposal and final arrangements match the running order.
Put your plans into action
Discuss your wedding plansAvailability, the full price and arrangements are confirmed before you agree. A request does not reserve a hotel room or function room.
